Board Portals for Meetings

A board portal is an optimised digital corporate governance platform which improves the efficiency of board meetings prior to, during and after. These platforms make meetings more efficient, improve decision-making and make it easier to share information between executive team members and directors.

Board members can collaborate and review on materials prior to the meeting using a central platform that includes all documents and communications, which includes messages, emails, and eSignatures. This eliminates the requirement for board members to go through email threads or physical books in order to find the information they need. It will also ensure that all board members are using the most recent version of all the materials. Modern board management tools also provide a layer of protection, with documents stored on a secure server that can only be accessed by people with access to a member’s profile. This ensures that sensitive information won’t end up in the in the wrong hands, or get lost in personal email chains.

All meetings, in-person or hybrid, virtual or not, require preparation. A good board portal will allow administrators to design and distribute a the complete and comprehensive board book to the board prior to the meeting to ensure that directors can have plenty of time to go through it. It should also permit the creation of minutes after every meeting, as as support remote or hybrid meetings.

Board members are very busy and require an application that allows them to easily prepare for and attend each meeting. Make sure the interface is as simple as possible. It should incorporate functionality that allows board members to communicate on topics they are working on, and calendar integrations that allow directors to check each other’s schedules and availability in real time.

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