Best Practices for Virtual Board Meetings During the Pandemic

Virtual Board Meetings are an efficient method of maintaining an open line of communication during the course of a pandemic, and to take quick decisions. These meetings provide the same advantages of in-person meetings, but without the hassles of organizing and traveling. They also permit non-profit organizations to expand their participants pool by eliminating geographical barriers and making it easier for members who have accessibility issues to attend.

Utilizing the best tools, your team will be able to take control of the meeting, keep the discussion focused and take faster decisions. This will help your company to remain on track and deliver on its mission after the pandemic.

It is essential to plan your virtual meetings in advance with an agenda, supporting documents and other documents. This will ensure that all subjects are covered and the meeting runs on time. It is important to test your audio and video equipment before the meeting starts and to observe proper protocol for a call. To avoid background noises that could distract you be sure to turn off the microphone if you are not speaking. You can also raise your hand to ask a question, make a comment or send an email message.

In order to remain efficient and effective, it’s important to implement best practices when conducting virtual meetings. By following these tips, your board meetings will flow smoothly and efficiently.

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