Virtual data room comparison is a difficult task and there are numerous factors to consider when selecting the most appropriate VDR vendor for your project or deal. The main areas to think about include security, storage and collaboration capabilities. Additionally, different VDRs employ a variety of pricing models. Legacy providers, who are long-established firms that started as printing services for financial purposes, and later adapted to digital media employ a pricing model which is based on the quantity of pages. This approach can be expensive and confusing to comprehend. Generic file-sharing is often cheaper, but it comes with some limitations. These include a lack professional support during off hours and the limited reporting and tracking capabilities.
Security is an important aspect of any online repository, and the best VDR providers provide a broad variety of security features to safeguard sensitive information. Look for two-factor authentication with timed expiration of access, changes to passwords, complexity of passwords, IP address restrictions, and audit trails that provide thorough insights into the activities of documents. Also, look for internationally recognized standards like ISO/IEC 27001, SOC 2, GDPR and HIPAA.
A strong support feature is also a must, and many leading providers bundle several additional services with their core VDR services. This could include training, help desk services, and other support and onboarding features that could save you money in the long run. When looking at vendors, it is important to look at these options. However there are some extras that might not be appropriate to meet your needs.
