Vendors may employ different strategies to pricing virtual data rooms. Most of them require an upfront fee that is accompanied by additional charges depending on features, data storage, time of use and more. Some include an opportunity to try the product for free to ensure that the product will work for a project or deal.
The pricing model for page uploads is one of the simplest virtual pricing models for data rooms. It’s an outdated model which dates back to when M&A professionals had to bring their documents manually for copying to service providers onsite. This can lead to very expensive costs after a project has been completed, and it’s not ideal for companies that trade large text documents.
Another method is to charge per GB of storage capacity. This method is perfect for small-scale projects with minimal storage requirements. It’s worth noting that this method may be more expensive than other options, particularly when you need to store video and audio files.
Another pricing option for virtual data rooms is charging by the number administrators. This is a good option for companies with a small amount of employees who manage the platform. Some vendors offer tariff plans that come with the same number of administrator licenses, and adding more will add cost. Certain vendors also charge higher for more advanced security and privacy features, such as redaction, multi-factor authentication watermarks, or remote shred. In addition, certain virtual data rooms also provide customer support as part of their pricing structure.